Academic Medicine and Health Services Program Coordinator Full-time NEW

Job Title

AMHSP Coordinator

Job Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location – This role is hybrid, however will require in-person attendance during the first 6 months. Work primarily takes place at North Campus Edmonton.

The Department of Psychiatry at the University of Alberta is a leader in mental health innovation, integrating groundbreaking research with excellence in medical education and clinical care. As a multifaceted unit within the College of Health Sciences, we are dedicated to advancing psychiatric knowledge and improving mental health outcomes across the province and beyond. We foster an environment of intellectual curiosity and professional integrity in all our academic pursuits.

This position provides support to the Department Chair and Academic Department manager in the execution of activities related to the Academic Medicine and Health Services Program (AMHSP). The AMHSP Coordinator is responsible for carrying out the day-to-day human resource activities for academic recruitment for the Department of Psychiatry.

Responsibilities

Academic Recruitment

• Leads end-to-end recruitment and onboarding for AMHSP academic physicians, including position case development, job postings, workflows, and coordination with the Department Chair, Faculty Relations, and AHS
• Prepares all required recruitment and appointment documentation, correspondence, interview materials, and travel arrangements for candidate visits
• Provides high-level support to candidates and committees throughout recruitment, including onboarding, relocation guidance, and HR-related consultation during search and selection meetings
• Oversees faculty promotion, probationary, and tenure review materials, while managing related communications and operational email support across the portfolio

Communications

• Manages AMHSP special projects, events, and priority initiatives, ensuring leadership is informed of key developments
• Develops communication plans and materials in collaboration with the team, including website content, marketing emails, invitations, and event communications
• Prepares communication packages, slide decks, and program materials for internal and external audiences
• Supports communications and marketing strategies for targeted initiatives, programs, and stakeholder groups

Program Operations

• Manages strategic priorities and oversees ongoing, annual, and one-time projects to support operational efficiency and departmental goals
• Researches, prioritizes, and coordinates responses to sensitive or confidential issues on behalf of leadership
• Maintains operational infrastructure, including shared calendars, drives, organizational charts, staffing lists, and vacancy tracking
• Coordinates information flow across units and tracks all term, temporary, and AMHSP appointments in collaboration with HR and Finance

Qualifications

• Post Secondary degree preferable, Human Resources Management Diploma or equivalent.
• 3-5 years of administrative experience within a clinical academic department
• 2-5 years of general human resources duties within an AMHSP environment
• Experience using Peoplesoft applications preferred
• Excellent communication (oral and written)
• Excellent interpersonal, organization and time management, accuracy and attention to detail,
• Demonstrated ability to perform independently or in team environment; requires critical thinking

About Us

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.