Clinical Research Coordinator II – Cardiology Full-time

Clinical Research Coordinator II

The Cardiovascular Division in the Department of Internal Medicine at Washington University School of Medicine is seeking a highly organized and experienced Clinical Research Coordinator II (CRC II) to support funded global cardiovascular health research and research training initiatives. Working under the direction of the Principal Investigator (PI), the CRC II will independently coordinate and manage complex clinical research activities across multiple studies, ensuring regulatory compliance, data integrity, and efficient study execution. This role serves as a key operational lead and liaison among the PI, study teams, institutional offices, sponsors, and external collaborators. The ideal candidate will be proactive, detail-oriented, and capable of managing competing priorities while supporting regulatory, administrative, financial, and operational aspects of clinical research projects.

Primary Duties & Responsibilities:

• Independently coordinate and manage day-to-day operations of multiple funded clinical research studies, including domestic and international projects.
• Implement and oversee all phases of assigned study protocols in accordance with institutional policies, study timelines, and regulatory requirements.
• Serve as a primary liaison between the PI, study teams, sponsors, collaborators, and institutional stakeholders.
• Coordinate study start-up activities, including protocol development, study materials, case report forms, and standard operating procedures (SOPs).
• Assist with training and oversight of research staff, students, and trainees involved in study activities.

Regulatory & Compliance:

• Prepare, submit, and maintain regulatory documentation, including IRB applications, continuing reviews, amendments, reportable events, and protocol deviations.
• Ensure compliance with institutional, federal, and sponsor requirements, including ICH-GCP and NIH policies.
• Maintain accurate and organized regulatory binders and study records.
• Navigate and manage federal and institutional research platforms, including ClinicalTrials.gov PRS, eCONNECT, and other NIH systems, as applicable.
• Monitor study conduct and identify compliance issues; recommend and implement corrective actions in consultation with the PI.

Data Management & Reporting:

• Oversee data collection, quality control, and documentation to ensure accuracy and completeness.
• Evaluate and interpret collected clinical and research data as appropriate.
• Prepare written and oral progress reports, summaries, and analyses for the PI, sponsors, and regulatory bodies.
• Assist with preparation of manuscripts, abstracts, and presentations for peer-reviewed publications and scientific meetings.

Financial & Administrative Support:

• Assist with study budget development, tracking, and forecasting.
• Coordinate invoicing, subcontractor documentation, and expense reconciliation in collaboration with departmental and institutional partners.
• Support PI with administrative components of funded projects, including NIH RPPR-related documentation, as needed.

Additional Responsibilities:

• Conduct literature reviews to support study planning and protocol development.
• Assist with grant proposal preparation and modifications to study design, as appropriate.
• Perform other duties as assigned in support of research and programmatic goals.

Working Conditions:

Job Location/Working Conditions:

• Office space / dry lab

Physical Effort:

• Typically sitting at desk or workstation

Equipment:

• Standard office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications:

Education: Bachelor's degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses: Basic Life Support – American Heart Association, Basic Life Support – American Red Cross

Work Experience: Clinical Research (2 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job:

Required Qualifications:

• Basic Life Support certification must be obtained within one month of hire date.
• Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirement).

Preferred Qualifications:

Education: No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Clinical Research, Clinical Study Protocols, Database Management, Research Projects, Spreadsheet Analysis, Statistical Analysis Software (SAS)

Grade: C10

Salary Range: $52,600.00 – $78,900.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement:

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement:

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color,