Senior Executive, Faculty Ops & Support Full-time

Senior Executive

The School of Materials Science and Engineering (MSE) at Nanyang Technological University (NTU) has transformed into a global leader in Materials Engineering, offering cutting-edge education and world-class research. Recognised as a premier institution for research, MSE collaborates with top universities, multinational corporations, and R&D institutions worldwide. Since 1991, NTU MSE has led the way in advancing materials engineering, and today, it stands as one of the largest and most influential schools in the field. Our commitment to providing an integrated science-driven, and application-oriented education ensures that our students are equipped with the skills needed to excel in a rapidly evolving global industry.

We're seeking a highly organized and proactive Senior Executive to provide exceptional operational and administrative support to our faculty members. As a key member of the Faculty Affairs team, you'll coordinate complex travel, plan events, and manage logistics for faculty-led projects, special guests, and academic initiatives. You'll be a go-to problem solver, streamlining processes while building trusted relationships across the school.

Key Responsibilities

• Provide shared administrative and logistical support to a group of faculty members.
• Manage travel arrangements, reimbursements, and itineraries.
• Support the planning and execution of academic events such as seminars, conferences, and workshops, coordinating logistics, invitations, and venue arrangements.
• Prioritise and triage faculty requests based on urgency, deadlines, and scope.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

• Diploma in business administration, education, or a related discipline.
• Minimum 3-5 years of professional administrative experience, ideally in a higher education, academic, or research-intensive environment.
• Experienced in supporting leaders or managing complex administrative workflows (e.g. travel, events, scheduling, logistics).
• Excellent organization and time management skills.
• Strong interpersonal and written communication.
• Proficiency with productivity and collaboration tools.
• Experienced in using administrative platforms such as Workday.

You'll Thrive in This Role if You Are:

• Calm under pressure and able to juggle competing demands gracefully.
• Detail-oriented but not rigid – able to work flexibly in an academic setting.
• A relationship builder who anticipates needs and takes initiative.

We regret that only shortlisted candidates will be notified.