Associate Director Operations / COO Full-time

Associate Director Operations COO

Role type: Full-time 1.0 FTE; Fixed-term 3 years, with opportunity to extend

Faculty: Science

School/Department: Centre of Excellence for the Mathematical Analysis of Cellular Systems (MACSYS)

Salary: A competitive remuneration package will be offered, plus 17% super

Strategic COO leadership for ARC Centre / deliver stable governance and systems across five universities / mobilise empowered teams

Take the lead in shaping MACSYS' long-term strategy and secure its long-term funding.

Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.

Your next career opportunity You will be the strategic operational leader for MACSYS, providing stability, vision and integrated planning. You will design and embed governance, reporting and financial frameworks across five universities and multiple partners. You will lead preparation for the ARC mid-term review, shaping future funding and Centre-wide performance expectations.

What you will deliver :

• Provide senior strategic leadership, setting long-term operational direction and delegating day-to-day delivery to professional staff.
• Develop and implement integrated resource, workforce and infrastructure strategies that support sustainable, multi-institutional Centre objectives.
• Design governance, reporting and assurance frameworks, including systems for ARC mid-term review, annual meetings, events and performance.
• Assure clear and compliant financial management, overseeing multiple ARC accounts, compliance processes and strategic funding allocations across nodes.
• Mobilise and align distributed teams, setting clear expectations, empowering staff and strengthening appropriate role boundaries and support.

You may be a great fit if you:

• Bring a relevant tertiary qualification, extensive senior leadership experience and commitment to stable, long-term organisational stewardship.
• Demonstrate deep experience in governance, board-level reporting and navigating complex politics across multiple funders and partners.
• Lead strategic planning and organisational improvement, designing systems and frameworks rather than focusing on transactional operations.
• Excel in financial stewardship, managing complex funding arrangements, compliance rules and multi-account budgets within tight timeframes.
• Communicate clearly, delegate effectively and build trust with academics, professional staff and senior external stakeholders.
• Adapt comfortably to diverse institutional cultures, balancing competing interests and making evidence-based, pragmatic decisions.

For further information please refer to the attached Candidate Information Pack.

What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation.
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being.
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning.
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave.
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company.
• Health and well-being services including a leading Employee Assistance Program.

For more information check out our benefits page!

Your new team MACSYS is an Australian Research Council Centre of Excellence uniting five universities and partners across research, training and innovation. The Centre advances mathematical, statistical and computational foundations for modern biological and biomedical science and biotechnology. You will join a dedicated, collaborative community with strong professional support, ready to benefit from sustained strategic leadership. In this role, you will bring stability, clear governance and systems, enabling staff to focus on their strengths while you steer multi-institutional complexity and strategic priorities.

Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at korin-korin@unimelb.edu.au

Application essentials:

• Visit “apply with us” to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume, a cover letter outlining your interest and experience and your responses to the key selection criteria as part of the application process.

Want to know more?

• For queries related to this specific position, contact Professor Jennifer Flegg as per the position description.
• For questions related to our recruitment process email Emily Haagensen at snr-talentacq@unimelb.edu.au
• For recruitment adjustments contact Susan Bradley on +61 435 120 452 or at snr-talentacq@unimelb.edu.au (subject: 'Recruitment Adjustments').

Apply today, and join a community that's shaping the future.

Applications close: Sunday 4 October 2026 11:55 PM; Melbourne time zone.

Position Description: Candidate Information Pack – JR-018409 Associate Director Operations COO.pdf