Project coordinator position, Department of Molecular Biology and Genetics, Aarhus University Part-time NEW

Project Coordinator Position

Applications are invited for a two-year, fixed-term position as Project Coordinator in Professor Daan van Aalten's research group at the Department of Molecular Biology and Genetics, Aarhus University.

Expected start date and duration of employment: This is a two-year position, starting on 15 January 2027 or as soon as possible thereafter. The working hours are 30 hours per week.

Job description: As Project Coordinator, you will support Professor Daan van Aalten's research group and its externally funded projects at the Department of Molecular Biology and Genetics, Aarhus University. Your main tasks will be to:

• Coordinate the administration of an international research project with the University of Aberdeen and the Telethon Institute of Genetics and Medicine (TIGEM) in Pozzuoli, Italy. This includes arranging partner meetings and following up on agreed actions and deadlines.
• Assist researchers with organizing and structuring research data, including patient data received from collaborators at TIGEM.
• Support grant applications and prepare and update project budgets, including staff costs, employment periods and overheads.
• Keep project documentation up to date and work with AU finance and research support staff on budget changes and reporting requirements.
• Support recruitment and contract extensions in cooperation with HR, and coordinate practical arrangements when researchers, students and visiting staff join or leave the group, including AU access, introductions and handovers.
• Organize group meetings, workshops and retreats, and arrange visits by collaborators and prospective group members.
• Prepare and update internal guides and onboarding materials, including information about group contacts, equipment responsibilities and practical laboratory routines.
• Prepare staff surveys and follow up on feedback about communication, working routines and the working environment.

You will also help group members with AU administrative systems and procedures, put them in contact with the relevant university services and handle other administrative tasks as needed.

Your profile: Applicants must hold a master's degree or equivalent qualification. A PhD is an advantage, particularly in relation to working in an academic research environment. We are looking for a proactive, well-organized colleague with good communication skills. You should be able to work independently, prioritize your tasks and keep track of deadlines. Experience with research administration, grant applications and project budgets, including staff costs and overheads, is an advantage. Knowledge of university HR and finance procedures and experience with recruitment support and onboarding would also be useful. You should be fluent in written and spoken Danish and English and enjoy working with researchers, students and administrative staff. Knowledge of Italian is an advantage when working with colleagues at TIGEM.

Place of work and area of employment: The place of work is at Universitetsbyen 81, 8000 Aarhus C, and the area of employment is Aarhus University with affiliated institutions.

Contact information: For further information, please contact: Professor Daan van Aalten, +45 93 58 82 72, daan@au.dk

Deadline: Applications must be received no later than 26 November 2026.

Formalities and salary range: Salary and terms as agreed between the Danish Ministry of Taxation and the Confederation of Professional Unions. You will be employed as an Administrator (fuldmægtig) with an availability allowance on basic salary grades 4–8. The application must be submitted via Aarhus University's recruitment system, which can be accessed under the job advertisement on Aarhus University's website.