Associate Project Manager Full-time

Associate Project Manager

Join the Operational Safety and Compliance office at UT Austin, where we foster a secure environment for the university's academic and research endeavors. Our office oversees Environmental Health and Safety, Fire Prevention Services, and the Office of Building Compliance. This position contributes to enhancing operational excellence and student experience at the university. Seeking an organized individual with strong initiative, capable of independently managing multiple tasks while proactively identifying areas for improvement and taking action without constant supervision. This position is on-site at the main campus in downtown Austin and supports those who plan for, mitigate, and respond to emergency situations.

If you are interested in a position that is critical to advance UT Austin's education, research, and public service missions, we invite you to apply. You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

This position supports the administration and continuous improvement of the Design and Construction Standards (DCS) and Technical Review (TR) programs by coordinating project reviews, standards implementation, and stakeholder engagement. The role ensures continuity of operations, supports strategic capital initiatives, maintains program documentation and reporting systems, and helps facilitate timely, compliant, and efficient project delivery across the university.

Responsibilities

• Program Coordination and Continuity. Coordinate daily administration of the Design and Construction Standards (DCS) and the Technical Review (TR) Programs to ensure continuity of operations and adherence to project schedules. Provide operational coverage to maintain uninterrupted workflows, including technical review processing and standards exception requests. Monitor program activities to identify schedule risks and implement corrective actions.
• Project Management and Technical Review Oversight. Coordinate and track technical reviews with internal stakeholders and external consultants to ensure timely, compliant project delivery. Support multiple concurrent construction projects with emphasis on schedule control, issue resolution, and stakeholder communication. Support design standards adoption processes for major capital projects, including review and approval of design criteria and technical specifications.
• Standards Development and Program Improvement. Support the periodic review and update of Design and Construction Standards to ensure accuracy, compliance, and alignment with industry practice. Maintain and update DCS and TR program documentation, including user guides and process workflows. Support development and delivery of training to project managers and stakeholders on program requirements and procedures.
• Operational Infrastructure and Reporting. Support development and maintenance of OBC systems, including SharePoint for records management and public-facing website content. Prepare reports on project and program performance—milestones, risks, and status updates—for leadership and stakeholders. Track project deliverables, schedules, and resources needed to support informed decision-making.
• Strategic Initiative Support. Support high-priority institutional projects—including the Medical Center, MSI, and MCD—through standards development, review coordination, and implementation tracking. Support advancing OBC modernization efforts, including permitting systems, records management, and digital platforms
• Administrative and Cross-Functional Support. Coordinate with administrative teams on procurement, travel, and related operational needs. Provide general administrative and project support across OBC functions as needed.
• Perform other related functions as assigned. Work is performed in accordance with normal trade practices and is inspected for conformity to standards, quality and quantity by journey-level employees or supervisor. Attends staff meetings, safety training and meetings. Must wear respiratory/personal protective equipment (PPE) where required and performing duties. Required to carry University cell phone.

Required Qualifications

• Bachelor's degree and one year of experience within the construction industry, or high school diploma or GED and five years of related experience.
• Strong organizational skills.
• Ability to work independently and on multiple tasks, and within a team under pressure of strict deadlines with high level of accuracy.
• Data entry and problem solving skills.
• Proficient with MS Office (Outlook, Word, Excel), SharePoint, and DocuSign.
• Familiar with financial and accounting software, terminology, and concepts.
• Positive attitude and friendly demeanor.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in engineering, architecture, business administration, construction management, facilities management business or related field and two years within the construction industry.
• Project Management and International Code Council (ICC) certifications.
• Experience reviewing construction plans and specifications.
• Working knowledge of University financial and administrative systems including but not limited to *DEFINE, COGNOS, UT Works, Point Plus, FRMS, CCART, Request Forms System, UT Box, UT Market, etc.
• Experience working in higher education within a service oriented unit.

Driving Required

This job requires a class “C” operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Standard office environment
• Manual dexterity
• Climbing of stairs
• Lifting and moving

Work Shift

40 hours/week. Standard schedule typically from 8:00 AM to 5:00 PM on campus.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest