Operations Manager/Deputy Division Manager Full-time NEW

Operations Manager/Deputy Division Manager

The UCL Division of Psychiatry, located within the Faculty of Brain Sciences, is a world-renowned centre of excellence in mental health research. Our mission is to improve mental health through cutting-edge research and education. By leveraging insights from basic science, we address clinical problems with the aim of improving patient outcomes and public health. Moreover, we take pride in delivering innovative teaching that is directly relevant to clinical practice and informed by our research. Join our team and help us drive forward the field of mental health research and education.

About the Role

The post-holder will form an integral part of the Division's professional services team and will oversee all operational aspects of the Division's activities as currently structured with emphasis on Finance and RIS as well as but not limited to, oversight of the more complex HR operations.

The post-holder will work closely with the Division Manager (DM) and provide cover in their absence.

The post-holder will be proactive in ensuring delivery of efficient and effective services supporting all aspects of the Division's day-to-day operations, especially finance, research and enterprise activities, liaising with Faculty, School and UCL teams as appropriate. This includes managing the Division's budgeting and forecasting process, overseeing the approval of research grants and contract proposals, recruitment of staff and students and management of space, facilities and other resources in line with UCL policies and procedures and as directed by the Division Manager.

The post-holder supports the Division Manager in implementing strategic plans, in monitoring the performance of the Division and provides input on strategic and institutional matters that impact the Division.

The post-holder will promote good working practices throughout the Division and will be responsible for taking the lead on developing and evolving relevant policies and procedures.

About You

The post-holder will have experience of running an operational unit in a large organisation or be educated to degree level with substantial relevant experience.

The successful candidate will have a proven track record in administration and management within a research intensive Higher Education Institution, and understanding of key factors affecting the sector. The post-holder will have demonstrable experience of effective financial planning and budgetary management and use of management information and performance tools and experience of leading change management, influencing and problem solving. The successful candidate will have team leadership and motivational skills with a sound understanding and enjoyment of line management and development of staff.

What We Offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

The full range of staff benefits can be found here: https://www.ucl.ac.uk/human-resources/pay-benefits/staff-benefits

Our Commitment to Equality, Diversity and Inclusion

As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. The Division of Psychiatry prides itself for operating in an all-inclusive environment. Teamwork is highly valued, individual strengths are recognised and celebrated, and there is a commitment to advancing the careers of everyone, regardless of gender or role. We aim to provide a family friendly environment where both women and men feel able to take the time they need for family. The Athena SWAN Charter recognises commitment to advancing women's careers in science, technology, engineering, maths and medicine (STEMM) employment in academia and the Division is delighted to have an Athena Swan Silver Award since 2022. All staff are invited to contribute to EDI initiatives within the Division to contribute to improving working conditions and opportunities for all. Mentoring is a crucial part of supporting career progression and mentoring schemes are available for staff in the Division. You can read more about our commitment to Equality, Diversity and Inclusion here:

https://www.ucl.ac.uk/psychiatry/about/equality-diversity-and-inclusion

https://www.ucl.ac.uk/equality-diversity-inclusion/

Available Documents

• download: DoP Ops-Deputy Manager JD_Apr-26.pdf